ICI PARTENAIRE ENTREPRISES recruiting FOR TONY BLAIR INSTITUTE FOR GLOBAL
CHANGE (TBI)

JOB DESCRIPTION
Location / Ouagadougou
Contract Type / Consultant contract
Start Date / As soon as possible

BACKGROUND AND INTRODUCTION TO TBI

The Tony Blair Institute for Global Change (TBI) is a non–profit organization that aims to empower political
leaders and governments to build open, inclusive, and prosperous societies in an interconnected world. The
institute does this by developing policies and advising governments.
TBI’s Burkina project has been supporting the government of Burkina Faso through the presidential
programme monitoring office since 2019.
ONE (1) SPECIAL PROJECTS ASSISTANT TO THE MINISTER OF HEALTH
MAIN RESPONSIBILITIES AND TASKS
The primary function of the Bilingual Special Projects Assistant will be to oversee the English–speaking
partnerships/relationships of the Burkina Faso Minister of Health
In this capacity he/she will be responsible for:
 Provide sophisticated calendar management: Prioritize inquiries and requests while
troubleshooting conflicts; make judgements and recommendations to ensure smooth day–to–day
engagements;
 Act as a liaison and provide support to the team. Arrange and handle all logistics for meetings and
events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials;
and record meeting minutes. Adhere to compliance with applicable rules and regulations ;
 Complete a broad variety of administrative tasks that facilitate the Senior Team’s ability to
effectively lead the projects, including assisting with special projects; designing and producing
complex documents, reports, and presentations; collecting and preparing information for meetings
with staff and outside parties; composing and preparing correspondence; maintaining contact lists;
making travel arrangements; and completing expense and mileage reports;
 Serve as the primary point of contact for internal and external constituencies on all matters
pertaining to the Senior Team, including those of a highly confidential or critical nature. Prioritize
and determine appropriate course of action, referral, or response, exercising judgement to reflect
the project policy;
 Work closely with the team to keep them well informed of upcoming commitments and
responsibilities, following up appropriately. Act as a « barometer, » having a sense for the issues
taking place in the environment and keeping the team updated. Anticipate Senior Team’s needs in
advance of meetings, conferences, etc;
 Coordinate all Senior Team meetings and retreats and assist with staff meetings and events as
needed;

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OFFRE D’EMPLOI
 Provide « gatekeeper » and « gateway » role, providing a bridge for smooth communication between
the Senior Team and staff, demonstrating leadership to maintain credibility, trust, and support with
the Senior Team;
 Manage aspects of the executive office services. Evaluate and assist in developing executive policies
and procedures for improved workflow and anticipate future needs as organization grows. Assist in
the selection of vendors and purchase equipment, services, and supplies necessary for the
operations of the executive office;
 Manage information systems operations including hardware, software, desktop support, internal
telecommunications, and strategic systems development and planning;
 Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
 Provide event management support as requested ;
 Provide hospitality to all guests and help to create a welcoming environment;
 Answer main phone line and respond to inquiries;
 Process and distribute daily mail;
 Invest in building long–lasting relationships both externally and internally;
 Manage petty cash reimbursements and reconciliation;
 Other projects/duties as assigned for the overall benefit of the organization.
PROFILE
 A Master’s degree in a relevant discipline with 5 years of relevant work experience;
 Fluency in spoken and written French required with a proven high level of written and verbal
communication;
 High level of professional competence in spoken and written English;
 Strong ability to execute work with a diversity, equity, and inclusion lens;
 Significant executive support experience, including supporting C–level executives. Non–profit board
experience is highly preferred;
 Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit
graphic presentations and materials;
 Strong verbal and written communication skills;
 Exceptional organizational skills and impeccable attention to detail;
 High degree of professionalism in dealing with diverse groups of people, including, senior
executives, staff, community leaders, donors, and funded partners;
 Ability to complete a high volume of tasks and projects with little or no guidance;
 Ability to react with appropriate levels of urgency to situations and events that require quick
response or turnaround;
 Able to maintain a high level of integrity and discretion in handling confidential information.
 Excellent judgment is essential ;
 Ability to switch gears at a moment’s notice;
 Thrive in an intense, do–it–yourself, start–up environment;
 Ability to work well within a cross–functional team environment and diverse communities.

COMPOSITION OF THE APPLICATION FILE
– Dated and signed curriculum vitae including a list of at least 3 references,
– Letter of motivation addressed to the General Manager of ICI Partenaire Entreprises,
– Photocopy of a valid identity document (or passport),

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OFFRE D’EMPLOI
– Legalized photocopy of diplomas and certificates.
Please send your application at the latest on December 15, 2021 at 18h00 to
– ICI Partenaire Entreprises, 01 BP 6490 Ouagadougou 01 – 40 avenue Kwamé N’Krumah,
Tel : 00226 25 31 05 53 / 80 – Ouagadougou – Burkina Faso
– or by mail: recrutement@ici–pe.com
NB: The subject of the message must include the title of the position and the place of assignment.